I saw a really well constructed Request for Proposal this week. It was about 10 pages long and listed a set of business requirements and a set of technical requirements for an LMS, without being overly prescriptive about the specifics of how the system should operate. I work on responses to a lot of these and was nice to see one that was so well written.
It got me thinking about how difficult it is to create a good requirements list. Every so often at Epic we see Requests for Proposals that include almightly Excel spreadsheets listing sometimes hundreds of requirements that vendors must meet, usually to be marked as either a) as standard, b) with configuration, c) with development or d) not at all.
These monster spreadsheets are hugely problematic, not just for the agencies that answer them but for the clients who distribute them too. For the agency, it’s a fairly simple calculation as to whether the cost of the effort involved in filling it in is worth the value of the final contract. But for the customer, the problems may be less obvious.
Continue reading “The art of writing LMS requirements”